Executive Assistant to Chairman & Business Analyst

Job Overview

Job Responsibility:

The person will be working as an Executive Assistant to the Chairman & Business Analyst.

• Perform financial forecasting, reporting, and operational metrics tracking for company’s operations.

• Analyse financial data – and create financial models for decision support for existing businesses and New Business Initiatives (Bids/Tenders).

• Reporting on financial performance and preparation for regular leadership reviews.

• Analyse past results, perform variance analysis, identify trends, and make recommendations for improvements for cost saving & operational effectiveness.

• Work closely with the accounting team to ensure accurate financial reporting and decision support.

• Evaluate financial performance by comparing and analysing actual cost incurred with plans, forecasts & estimates.

• Guide cost analysis process by establishing and enforcing policies and procedures.

• Recommend actions by analysing and interpreting data and making comparative analyses;

study proposed changes in methods and materials.

• Identifying and driving process improvements, including the creation of standard and adhoc reports, tools and Excel dashboards.

• Increases productivity by developing automated reporting/forecasting tools.

• Market research, data mining and business intelligence to recommend new business models, cost analysis and effectiveness.

• Strong financial analysis foundation creating forecasts and models.

• Knowledge of advanced excel is required, experience with other data analysis tools is preferred.

• Mathematical skills to initiate, review and generate graphs, numeric data as well as statistics.

• Collecting information by engaging in dialogue with staff, reviewing databases and reading reports.

• Maintain confidentiality and protect sensitive information.

• Perform daily, weekly and monthly analysis of current processes and businesses using operational metrics and reports.

• Understand and communicate the financial and operational impact of changes to scope & schedule.

• Create informative, actionable and repeatable reporting that highlights relevant business trends and opportunities for improvement.

• Conduct insightful, ad hoc analyses to investigate ongoing or one-time operational issue.

• Prepare and edit correspondence, communications, presentations and other documents.

• Design and maintain databases like contact List, Travel Itinerary etc.

• File and retrieve documents and reference materials

• Conduct research, collect and analyse data to prepare reports and documents

• Manage and maintain Chairman’s schedules, appointments and travel arrangements

• Arrange and coordinate meetings and events

• Record, transcribe and distribute minutes of meetings

• Receive and interact with incoming visitors

• Liaise with internal staff at all levels

• Interact with external clients

• Co-ordinate with CXOs’ for project-based work

• Provide general administrative support.

Education and Experience:

• MBA- Finance from reputed Business School

• 2-3 years of relevant experience as Executive Assistant & Business Analyst

• Expert in advanced MS Excel Key Competencies:

• Self-organizing and planning skills

• Excellent Interpersonal Skills

• Excellent Verbal & Written Communication skills

• Information gathering and monitoring skills

• Problem analysis and problem-solving skills

• Initiative

• Confidentiality

• Team-player

• Attention to detail and accuracy

• Adaptability

• Ability to work with little to no supervision

Working Conditions:

Flexible to work long hours including weekends based on the business requirement.